20 +
Years of IT experience
10+ hrs
Saved per employee weekly
365
Days a year automation runs
100%
Calgary-based support team
Our Approach
Practical automation built for small and mid-sized Calgary businesses.
Most small businesses lose hours every week to repetitive tasks: copying data between systems, chasing approvals, formatting reports, sorting email. These are not the tasks your team was hired to do, and they quietly drain time, money and focus from what actually grows the business.
At HLS Data Solutions, our digital process automation services turn those repetitive tasks into workflows that run on their own. We use the Microsoft 365 platform you already pay for, build on top of SharePoint and Power BI, and add the security controls needed to keep email and data safe. The result is fewer manual steps, faster turnaround, fewer mistakes, and a team that finally has time to focus on real work.
Six Pillars of HLS Automation
Everything you need to digitise and automate your business.
01
Microsoft 365 Development
Custom apps, integrations and deployments built on the M365 stack you already own.
02
SharePoint Intranets
Custom apps, integrations and deployments built on the M365 stack you already own.
03
Power BI Dashboards
Real-time reporting that pulls data from your apps into one clear view.
04
Workflow Automation
Power Automate flows that handle approvals, notifications and data sync.
05
Email Security & Safe Links
Defender for Office 365 with Safe Links, Safe Attachments and anti-phishing rules.
06
Microsoft Copilot Integration
Copilot rollout, governance and training so AI actually gets used by your team.
What you get with HLS
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Custom Power Apps for forms, approvals and field operations
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Microsoft Graph and API integrations with third-party software
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Dataverse and SharePoint as secure data backends
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Single sign-on through your existing Microsoft 365 identity
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Documented solutions your team can extend over time
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Calgary-based deployment, training and ongoing support
Microsoft 365 Development
Microsoft 365 is more than email and Word. Underneath it sits a full development platform Power Apps, Power Automate, SharePoint and the Microsoft Graph that lets us build custom business applications without buying new software. Most Calgary businesses already pay for these tools as part of their M365 subscription and never use them.
HLS Data Solutions designs and builds Microsoft 365 applications tailored to your operations. That might be a low-code Power App for field staff to log site visits, an internal request portal that replaces email-and-spreadsheet chaos, or a custom integration that pushes data between M365 and your line-of-business software. Everything we build runs on infrastructure you already own and stays under your control.
How the program works
We start with a discovery session to map your current process, the pain points, and the people involved. From there, we design a Microsoft 365 solution that uses Power Apps for the interface, SharePoint or Dataverse for the data, and Power Automate for the logic. We build, test, train your team, and document everything so future updates are easy.
SharePoint Intranet & Document Management
Most Calgary businesses still rely on shared drives, scattered email attachments and ageing file servers to manage documents. The result is duplicated files, version confusion, lost contracts and security risks when staff leave with copies on personal devices. SharePoint solves this but only when it is set up properly.
We design SharePoint intranets that fit how your team works. Department sites for HR, finance, operations and projects. Document libraries with approval workflows, version history and metadata search. Permissions that give the right people access to the right files, automatically. Modern, mobile-friendly pages that staff actually use instead of avoiding.
How the program works
We audit your existing files, plan a clean information architecture, then migrate documents from file shares, OneDrive or legacy systems into SharePoint. Permissions are mapped to your real org structure rather than a tangle of one-off shares. Once live, we train end users and admins so the system is owned internally going forward.
What you get with HLS
24/7 monitoring across servers, workstations, cloud
Regular recovery testing to confirm backups work
Automated backup with off-site, immutable storage
Coordination with your insurer and legal counsel
Incident response playbooks for the first hour
Documented recovery time objectives you can trust
Power BI Dashboards & Workflow Automation
Reporting and process work go hand in hand. Power BI gives you live dashboards that pull data from your accounting system, CRM, SharePoint and operational tools into one place. Power Automate then handles the workflows triggered by that data approvals, notifications, escalations, data syncs so insights actually lead to action.
We build Power BI reports that answer the questions owners and managers actually ask: where is revenue coming from this month, which jobs are running over budget, which clients are slipping, where are we losing time. Every dashboard is paired with the automation needed to act on what it shows, whether that is sending an alert, routing an approval, or updating another system.
Email Security & Safe Links
Email is still the single biggest entry point for cyber attacks on Calgary businesses. More than ninety percent of incidents start with a malicious email a fake invoice, a spoofed Microsoft 365 login page, a link that looks legitimate until the moment someone clicks it. Standard spam filters are not enough. You need active link inspection, attachment sandboxing and impersonation protection running on every message.
HLS Data Solutions deploys Microsoft Defender for Office 365 with Safe Links, Safe Attachments and anti-phishing policies tuned to your business. Every URL in every email is checked the moment a user clicks, not just when the message arrives. Suspicious attachments are detonated in a sandbox before delivery. Spoofed sender attempts are blocked before they reach your team.